FAQ

​​​​Abstracts

Meeting Venue and Directions

Hotel Accommodation

Key Dates

Invitation Letters for Visa Purposes

Registration

Abstracts​

Q: If I submit an abstract do I have to attend the meeting​?

A: All accepted abstracts are scheduled in the Scientific Program either as Oral or Poster presentations. It is expected that at least one author of the abstract attend the meeting to present the work and answer questions. Only abstracts of registered participants will be scheduled in the Scientific Program. 

Q: I have submitted an abstract, when will I know if it has been accepted?

A: Only after all abstracts have been reviewed by the Scientific Committee will notifications be sent to the abstract submitters. Every effort is made to conclude this process within one month after the abstract submission deadline. Please refer to the Key Dates

Q: How can I make changes to an abstract I have already submitted?

A: You may enter the Abstract Submission system with your username and password and make changes to your abstract until the submission deadline date. No abstract changes will be accepted after this date, however you are welcome to bring a more up to date abstract to the meeting.

Q: My abstract has been accepted but I do not have a copy. Are you able to send one to me?

A: Copies of your submitted abstracts can be sent to you by email. Please contact the Abstract Department (abstracts@kenes.com) for further details.

Q: If my abstract is accepted, where will it be published?

A: Copies of your accepted and registered abstracts will be available on the meeting website and in the online journal supplement. 

Q: The abstract submission system keeps telling me I have not added an author

      Or

The Abstract Submission System is not showing the last author I have added.

A: Please remember to click “submit” on the authors page, before clicking “next”.

Meeting Venue and Directions

Q: Where is the Conference taking place?

A: The Intercontinental Hotel Santiago

​Q: How do I get from the Airport to the Congress Venue?
A: Distance 30 KM / 18.64 MI NORTH WEST to Hotel 

Taxi Charge (one way): $40.00  (USD) / Train Charge (one way):  $0.00  (USD) / Ferry Charge (one way): $0.00  (USD​) 

Drive 25 KM SouthT through Costanera Norte Oriente,then take left on exit #13 La Concepción, then take left through Costanera Andrés Bello through Presidente Riesco Avenue and turn to right on Vitacura Avenue. ​

​Hotel Accommodation

Q: How can I find out information about hotels and their rates for this conference?

A: Kenes International is offering meeting participants specially reduced rates for various hotels around the meeting venue. Information, pictures, location and rates will be available on the website in the coming weeks.

Q: Can I book a hotel room without registering for the conference?

A: Yes. You can book your room without registering by clicking on the "Booking" button of your chosen hotel available on the website via the hotel accomodation page. If you need further assistance, please email the Hotel Accommodation Department.

Q: How can I book rooms for a group?

A: For group booking (10 rooms and more) please contact the Hotel Accomodation - Groups Department. Different payment and cancellation conditions apply.

Q:  Can I cancel my hotel booking?

A:  To be advised in the coming weeks.

Invitation Letters & Visa Applications 

Q: How do I apply for a visa?
A: Visa regulations depend on your nationality and country of origin. We suggest you contact your local Consulate for full and official instructions on the specific visa regulations and application procedure that apply to you.

Q: Where can I get a Meeting invitation letter so that I can apply for a visa?
A: Please send a request for an official invitation letter to our Invitation Department. Please make sure to send us your full name (as printed in your passport), full postal address and passport number. An official invitation letter will be created and sent to you by e-mail within 3 working days.

Q: Is it possible to send an official invitation letter directly to my local Consulate?
A: Unfortunately we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are mailed directly to them.

Key Dates

Abstract Submission Deadline: February 9, 2015

Early Registration Deadline: Tuesday, March 10, 2015

Registration

Q: How do I register for the meeting?

A: In order to register for the meeting, please register online. the Registration page will be updated in the coming weeks.

Q: How can I pay the registration fees?

A: Payment of registration fees can be made by credit card or bank transfer. For full details please visit the registration page of the website.

Q: Can I receive an invoice under the sponsoring Company/ Hospital’s name?

A: Yes. If you require an invoice to be issued to the sponsoring company, please send an email to the Registration Department, specifying the services requested and full address of the sponsoring company.

Q: Can I register for the meeting without paying?

A: Yes, but your registration will be confirmed only when full payment is received.

Q: Can I register before the early fee deadline and pay later?

A: In order to benefit from the early fee registration discount, payment must be received before the deadline.

Q: Can I register onsite?

A: Yes. Onsite registration is available during the meeting days.Onsite fees will apply.

Q: What do my registration fees include?

A: For full detailed entitlements, please check the registration page.​

Q: Will I receive a confirmation letter after I have finished registering?
A: Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as payment is received and registration is completed. You may use this confirmation letter for visa application purposes. ​​

Keep Me Updated